Keeping the mail box clean is one of the toughest job,
number of mails keeps flooding every day including newsletters, spams... I never
used to delete the read mails which was not important to me in future and also kept unread mails which was useless, I also created accounts in various sites
like inbox.com, Hotmail.com, rediffmail.com, gmail.com but later on realizing why I
need these many accounts just for mails I deleted most of the accounts and kept only 2 , one
for official and one for personnel..
When I started cleaning my gmail account inbox, I made a strong
resolution that maximum number of mails in inbox should be only 4 to 5...After
working on weekends now, the inbox looks clean and neat, it’s like "More number
of unwanted things in living room looks dirty, so either stuff things in their
respective room or trash them..." Here
are few things i followed ..
Setup rules,
filters, or labels: Create new rules, so that mails are directly navigated to
respective folders... If any mails from unwanted persons comes, deleting it
directly through rules. Filtering out the common spam words… In future it will
be helpful, if you want to search some important mails.
Deleting mails after
reading: After reading emails, either I will delete it or star them if
important. If any response to be communicated I make them as unread.
Unsubscribe from newsletters:
Disabling the notifications from Facebook, twitter which actually avoids so
many mails flowing in to inbox... If I subscribed any new letters and later I feel
which is not important for now , gone ahead and Unsubscribe it.
Clean up the trash
and spam folder often
Keep it simple : Many
times people over complicate their e-mail by creating dozens of different
folders to help organize their e-mails. Keep it simple don't have dozens of
different folders to organize your e-mail into.
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